GDPR are the four most trendiest letters in business right now, and whether you are a customer or a business owner – it impacts you. So, although this might not be the most exciting thing you learn today, it is important, so go put the kettle on and take a couple of minutes to read this whilst it boils.
What is GDPR and what does it mean?
GDPR stands for General Data Protection Regulations, and its a set of rules that comes into play from the 28th May 2018. The purpose of these regulations is to ensure that people are only sent marketing information by companies that they give their permission to do so. And to ensure that companies aren’t holding data for unnecessary purposes. So, every single business that you deal with, large or small, online or offline, will be looking at their systems and data over the next few months to ensure that they have policies and procedures in place to ensure that they are compliant with these new rules.
Does it impact my Kids Bee Happy business?
Yes. GDPR rules apply to everyone, no matter how big or small your business. Over the next couple of months we will be sharing blog posts helping you ensure that you are compliant in your business, but to start off with, this month we’re going to tell you how our business is ensuring that it is compliant.
What data of mine does Kids Bee Happy hold?
Firstly its important for you to know that Kids Bee Happy has always had a very strong policy on Data Protection, we are registered with the IOC, and have a minimal data policy which means we only hold minimal functional data – this means the information that we need to process your orders, and process team ranks and bonuses. All of the information that we hold is contained within the “Profile” section of your back office, which you always have complete access and visibility to. There are no other notes kept on the system, or by the company or any of the team leaders, online or offline.
How secure is my data?
Very. The system that Kids Bee Happy Ltd uses is called Netready. It is a large global system that specialises in Direct Sales software for large companies, and they have very tight controls, policies and processes to ensure that all data on their system is secure. Netready uses AWS cloud servers, which are one of the best globally, and if you want to find out more about how they protect your and our data you can see this here.
What about my Payment Information?
At Kids Bee Happy we have 2 types of payment information. The first is for payment of orders. All payments go through Paypal card processing, and Kids Bee Happy Ltd never has access to any of your card or account details. If you occasionally pay by phone, then once again, the payment information is input directly into the virtual terminal and never written down or retained by our staff. The other type of payment information that we hold is bank details for people who are entitled to be paid team bonuses. This data is kept to prepare the bank payment runs. If you are a consultant, or a senior consultant whose commission is less than £100 per month, we would recommend that you do not complete these fields in your profile, because although the data is safe, it is unnecessary.
Please read if you haven’t used your Kids Bee Happy account in the last 6 months
Kids Bee Happy is taking the opportunity to tidy up and clear out some of the dormant accounts on our system. So, if for example you registered as a consultant with Kids Bee Happy, but haven’t used your account for the last 6 months, we will be sending you an email asking whether you would like to keep or delete your account. Anyone that doesn’t respond will have their account deleted over the next couple of months. If you wish to re-start with Kids Bee Happy that will be fine, but you will need to use a different email address as this is the identifying information we use.
What about Basecamp?
Ah, Basecamp 🙂 An absolutely wonderful app for making sure everyone can always access the data that it needs – but so many notifications! 🙁 A couple of months ago we have commissioned a change to the basecamp app to turn email notifications off on a global basis. This means that no-one will receive email alerts for anything posted on basecamp. We are still using basecamp, and all of the files, photos, images, audios and videos are all still there. However, the emphasis is now on you accessing it as and when you need, rather than being alerted to posts, news and changes.
Do I need to do anything?
Yes. As GDPR relates to marketing information as well as storage and handling of data, it means that it will also impact on the Newsletters. So, the March newsletter will be the last newsletter you will receive unless you subscribe to our new Newsletter list. This subscription will have a double opt-in, which means that you need to sign up for it, and then confirm by clicking a link in an email that you do really want to receive the newsletter. If at anytime you wish to unsubscribe you do so simply by clicking the unsubscribe link at the bottom of each newsletter.
Next time, we will be looking at what you need to do in your business to ensure that you too are GDPR compliant.